Online faxing is becoming a workplace standard as digitalization becomes the most efficient way to communicate and collaborate. However, as companies consider transitioning to e-faxing, questions arise about how to do it. Fortunately, the days of tracking mountains of paperwork and setting up fax machines are over. Instead, discover how simple it is to use fax drivers effectively to send and receive secure transmittals.
No Special Equipment Required
With modern print to fax drivers, no special equipment is required to start sending and receiving faxes. Instead, all users need is an Internet connection and an application in Windows that allows printing. Then, users install the software, and any Windows application that supports printing also allows faxing. As a result, you never have to print documents or forms to send faxes.
Download and Install the Driver
Once you choose the fax software, download and install the driver in Windows only. The driver must be installed on each computer or device using the print-to-fax function. After installing and downloading the driver, you’re ready for the next step.
Activate the Driver
The next step is to visit the fax service’s web portal to activate the driver. First, go to the settings and API keys, then select Add Key. Next, choose Print Driver from the list to generate a unique key. Finally, copy and paste the key into the last page of the driver installation and hit the Authenticate button.
Get Ready to Fax
After going through these easy steps, you’re ready to start sending and receiving faxes. No separate programs are required for fax transmittals, which are sent directly to the intended recipient. As a result, the days of waiting near a fax machine to send or receive documents are in the past. Now, you open up a secure communication to get the intended documents.
Get Rid of Cumbersome Equipment
One of the most significant advantages of online faxing is getting rid of cumbersome equipment. Now analog phone lines, paper, and fax machines are not required to send transmittals. As a result, you don’t need to maintain a dedicated space or staff to maintain the fax transmittals. Thus, companies save time and money by transitioning to online faxing.
Improve Security and Privacy
Another advantage of online faxing is improved security and privacy, which is particularly important for healthcare industries that must follow specific regulations to protect patients’ rights. In the past, fax transmittals might sit on a fax machine in a trafficked area where privacy was not properly maintained. Now, transmittals are sent and received directly to eliminate interventions that could compromise security.
Increase Efficiency
Online faxing is more efficient than old-fashioned methods because there are no paper jams or missed transmissions. In the past, faxing required someone to send the paper through a machine and make sure it went through to the recipient. Often, transmittals required several attempts to ensure all the pages went through. Now, users directly receive documents and can maintain them in the cloud or print hard copies, depending on their needs.
Online faxing has become the norm in business as opposed to a luxury. To stay ahead of the curve, learn more about the benefits of e-faxing today. Then, in just hours, your company can transition to a faster, more efficient, and cost-effective way to send and receive faxes securely and without hassles.